Overview

File Inventory is the default page when viewing Insights. It provides insights into the files and folders identified by your content scans. You can choose to view each chart based on file size or file count. All charts are interactive, so if you click on a section in any chart, you will be navigated to the Content page, which will be filtered based on the selected information.

Statistics

The first section displays the statistics for the scanned files. It identifies the total number of scans that have run and the number of locations (data sources) being scanned. Next, it identifies the total size of the scanned content. Finally, it shows the total number of files identified. The statistics always display the information for all locations; the statistics are not affected by the location selections. 

Scans

By default, the charts display information for all locations. If you want the charts to display information for specific locations, select Files across selected scans and choose the locations you want to use for filtering the data. Refer to Selecting Scans for details on how to use select scans. To view information for all locations again, select Files across all scans. The statistics at the top of the page always display the information for all locations and are not affected by the location selections made here. 

Modified Date

This chart groups the content by modified date. The ranges are <1 year, 1-2 years, 2-3 years, 3-4 years, 4-5 years, and 5+ years. Where applicable, DryvIQ will use the content modified date when supported by a given platform. Based on the filter, it will identify the total number of files or the total size of the content for each specified date range. You can hover over a section of the graph to view the details for that date. Selecting a section of the chart navigates you to the Content page, which will be filtered based on the date you selected.

File Breakdown

This section displays two line charts. The first line chart categorizes the content by size. The ranges are 0-10 KB, 10 KB-100 KB, 100 KB-1 MB, 1 MB-10 MB, 10 MB-100 MB, 100 MB-1 GB, 1 GB-5 GB, 5 GB-10 GB, and >10 GB. The second line chart categorizes the content by file type (documents, images, etc.). Hover over a category in either chart to view the number of files in the category or the total size of the data, depending on the filter selected.

File Extensions

This chart breaks the content down by extension. Based on the filter, it will identify the total number of files or the total size of the content for each extension identified. You can hover over a section of the graph to view the details for that category. Selecting a section of the chart navigates you to the Content page, which will be filtered based on the extension you selected. You can remove extensions from the chart by clicking on the extension in the chart legend. The extension name will display with a strikethrough to indicate it has been removed. Click the extension again to add it back to the chart results.

Folder Depth

This chart provides a breakdown of folder depth to help you understand the content structure. Based on the filter, it will identify the total number of folders or the total size of the content for each identified folder level. You can hover over a section of the graph to view the details for that level. Selecting a section of the chart navigates you to the Content tab, which will be filtered based on the folder level you selected. You can remove folders from the chart results by clicking on the folder group in the chart legend. The group will display with a strikethrough to indicate it has been removed. Click the folder group again to add it back to the chart results.

Copying Charts

All charts have a Copy button that allows you to copy the chart to your computer’s clipboard. This allows you to paste the chart as an image into email messages, documents, and other applications as needed.

Saving Charts

The Save button allows you to save the chart as a PNG image file. The file will download to the folder specified as the default download location for your browser. Once downloaded, you can insert the image into documents or email messages as needed.